Visitor Management System
Expedite visitor registration process with real-time insights and instant alerts with Convex vZit, our comprehensive & enhanced Visitor Management System in Dubai, UAE.
Offering advanced features like AI-based face recognition, effortless registration, self-check-in, parking management, Emirates ID checking ensuring secured visitor experiences, and facilitating informed decision-making.
Maximise efficiency with our smart, secured and easy-to-register VMS enhancing security and crowd management within your premises.
What is Visitor Management?
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Visitor management is a process helping an organization keep track of individuals that visit the facility. Policies can vary from organization to organization.
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The industry, facility type along with geographic location can also vary.
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For some business establishments, simply collecting the name of the visitor is sufficient, but others have high security requirements like badges, legal documents, and a few more.
What is Convex vZit ?
Automated Visitor Management System
Visitor Management System is a software solution enabling business establishments to track and manage Crowd management along with entry and exit of visitors significantly. It powers for seamless monitoring of visitors entering and leaving the premises ensuring an effortless way to manage the flow of individuals.
An optimistic check-in process with an advanced Automated Visitor Management System ensures easy and efficient manoeuvring of both staff and visitors. With the decrease in waiting time, visitors gain a positive experience. Moreover, it is an extra shield of security helping deter unauthorized access ensuring every single visitor is screed well before entering the facility.
Convex vZit is a cutting-edge visitor management system designed to maximize visitor experience for businesses of all industries irrespective of sizes. With our advanced visitor management system in Dubai, UAE, you can register, track and manage individuals entering your facility area. Ensuring security compliance with ease, our user-friendly interface is embedded with top-notch features ensuring a positive experience for your visitors.
Cloud visitor management system includes tools like digital sign-in forms, screening questions and visitor badges facilitating a comprehensive and intuitive visitor experience.
Why Businesses Need VMS?
Running a business establishment is a challenging task. With too much reliance on a manual workforce, overseeing visitors is one of the key responsibilities of your team.
But isn't it time-consuming?
Integration with Tech-Stacks
This feature allows business establishments to integrate touchless VMS software with other tech stacks and software solutions for the seamless manoeuvring of guests.
Optimistic First Impression
Helps impress guests before they walk through the doors. Send a custom invite with all details about their visit, including directions, parking instructions, and unique workplace information.
Extra Layer of Security
With VMS your workplace remains secure. Use it to pre-screen visitors so you are confident that all individuals onsite are cleared before entering the workplace.
Keeping Visitor Record & Boosting Experience
With VMS your workplace remains secure. Use it to pre-screen visitors so you are confident that all individuals onsite are cleared before entering the workplace.
Compliance Requirement
VMS allows you to digitally maintain detailed visitor records. You can view these records and easily export them as you want to dive deeper.
Automatic Notification with Visitor Arrival
VMS allows freeing up the front desk team ensuring guests feel welcomed and are prepared for their visit. Rather than tracking down the host, VMS automatically send them instant notifications.
Integration with Tech-Stacks
This feature allows business establishments to integrate touchless VMS software with other tech stacks and software solutions for the seamless manoeuvring of guests.
Optimistic First Impression
Helps impress guests before they walk through the doors. Send a custom invite with all details about their visit, including directions, parking instructions, and unique workplace information.
Extra Layer of Security
With VMS your workplace remains secure. Use it to pre-screen visitors so you are confident that all individuals onsite are cleared before entering the workplace.
Keeping Visitor Record & Boosting Experience
With VMS your workplace remains secure. Use it to pre-screen visitors so you are confident that all individuals onsite are cleared before entering the workplace.
Compliance Requirement
VMS allows you to digitally maintain detailed visitor records. You can view these records and easily export them as you want to dive deeper.
Automatic Notification with Visitor Arrival
VMS allows freeing up the front desk team ensuring guests feel welcomed and are prepared for their visit. Rather than tracking down the host, VMS automatically send them instant notifications.
Simplify visitor management process using our Advanced Visitor Management system Get in touch with us
What Convex vZit offers?
Effortless Registration & Self Check-in
Pre-Registration for Visitors
It enables administrators to efficiently plan for arrivals, allocate resources effectively, and deliver a personalized experience for each guest.
QR Code Check-In/Out
Optimized QR Check-in/out, decreases wait time, improves efficiency and offers a riveting experience for both administrators and guests.
Secure Self Service Kiosks
With a scalable and intuitive interface, self-service visitor management system kiosks prioritize optimal experience, prioritizing convenience and safety.
vZit-Powered by Robot
With advanced and embedded tech stacks, robot offers intuitive navigation, personalized greetings, and top-notch check-in processes.
Real-Time Tracking & Access control
Real-Time Visitor Location Tracking
Monitor visitor movements, ensuring they remain within authorized areas and providing quick response capabilities in case of emergencies.
Customizable Access Levels
Define specific access permissions for different areas, ensuring that visitors only have access to relevant sections of your business establishment, thereby enhancing overall security.
Automated Badge Printing
Upon check-in, our system prints customized badges with visitor photos and access levels, allowing easy identification and reinforcing security protocols throughout your premises.
Instant Host Notification
Allows immediate awareness and prompt action, facilitating smooth visitor flow and improving overall coordination and communication within your facility.
Emirates ID Checking
Automated Verification
This automated process ensures accurate and quick validation, enhancing security and reducing the risk of unauthorized access.
Data Integration
With advanced data integration get access to efficient record-keeping and easy retrieval of visitor information, streamlining the check-in process
Enhanced Security Compliance
The additional layer of verification provides peace of mind and reinforces trust in your visitor management procedures.
AI-Based Face Recognition
Accuracy & Attentiveness
AI-based face recognition technology ensures accurate identification, enhancing security measures by swiftly authenticating visitors upon entry.
Algorithm
With advanced algorithms, AI adapts to varying lighting conditions and angles, ensuring reliable recognition regardless of environmental factors.
Real-Time Monitoring
Real-time monitoring and analysis capabilities allow for proactive security measures, instantly flagging unauthorized individuals and enhancing overall facility safety.
More Advanced Features we provide
Badge Printing
We support personalized design which includes photos of visitors and key information ensuring quick recognition and professional presentation.
Check-In/Check-Out Visitor by QR Code
Check-in & check-out using QR codes ensuring efficiency and accuracy. Scan QR upon arrival and departure ensuring precise tracking and boosting security measures.
Bulk Invitation
Send myriads of invitations with bulk features, focused on events and gatherings. The function accentuates the invitation process allowing better efficiency for bulk visitors
Parking Management
Record parking details during vehicle check-in, monitor parking availability and ensure organized and secure parking arrangements available for all individuals.
Host Notification for Approval
Notify hosts automatically while visitor arrives allowing a quick approval and efficient visitor flow. Hosts are informed promptly facilitating hassle-free check-in
Pre-Invitation
Let hosts send invitations in advance, allowing visitors to pre-register before arrival. It decreases waiting time and accentuates the entry process.
Reports & Analysis
An automated visitor management system revolutionizes the traditional approach to manage visitor access and boost overall workflow efficiency.
Capacity Limit
Set and manage capacity limit for establishment ensuring compliance with safety regulations and decrease overcrowding. Maintain a safe and comfortable ambience for all.
Configurable ID Card Capture
Fetch and store visitor ID cards with configurable IDs. Capture features enhancing security and other verification processes. Customize settings and meet specifications for accurate identification.
Digital Document Signing
With digital signs, one can sign all key documents digitally while checking in. It reduces paperwork and maximizes efficiency. Our feature ensures all documentation is done significantly.
Visitor Management System Workflow
With our Visitor Management System (VMS) in Dubai, UAE enables better ensuring pre-registration, QR code check-in, and AI-based face recognition. The system manages capacity limits, vehicle details, and digital document signing, providing a secure and efficient visitor experience.
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Visitor Enters
At the front desk visitor signs in
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Register Demographic Data
Getting knowledge on personal information for security and future information
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Submit Biometric Data
Allows seamless entry and tracking of individuals in the facility
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Receives Digital Badge
Issuing of digital badge for identification purpose
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Host Notification
The host gets to know about the individual & allows access accordingly.
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Meeting Takes Place
With all major check-ins done meetings are done seamlessly
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Check Out
Finally the visitors check out of the facility after he is done with the activities
State-of-the-Art and Comprehensive Vehicle Management Solution
Convex vZit goes beyond visitor management systems to offer a comprehensive vehicle management solution. This integrated module empowers you to:
Managing Vehicle Registration
We help you receive organized parking, enhance security by monitoring vehicle movements, and provide a streamlined experience for visitors.
Smart Access Control
With advanced technology and customizable permissions, you can efficiently manage access to different areas, ensuring only authorized individuals gain entry for improved safety.
Real-Time-Vehicle Identification
Leverage IP cameras and mobile app tech stacks to identify registered and unregistered vehicles ensuring your premises are secured from unwanted access.
Instant Security alert
Receive instant system notification for unregistered vehicles enabling better security responses.
Reserve Parking
Keep allocation for special guests or designated areas or specific purposes, ensuring enhanced security and top-notch visitor experiences.
Quick Vehicle Details
Get information about any vehicle that is parked on the premises instantly and keep the premises free from unwavering threats
Augment Workplace Efficiency with Automated Visitor Management System
Expedite visitor experience with cutting-edge VMS ensuring enhanced security and seamless flow of visitors within an establishment.
Safe & Secured
Any visitor who enters the premises has their photo clicked and ID registered in the system. Badges are printed instantly ensuring verified individuals are on-site
Operational Enhancement
Any visitor who enters the premises has their photo clicked and ID registered in the system. Badges are printed instantly ensuring verified individuals are on-site
Scalability and Flexibility
With an enterprise visitor management system, one can customize to meet the growing needs of the organization. With minor tweaks even unconventionally, situations are handed effortlessly.
Paperless
Manual tracking requires a lot of monitoring ensuring all papers are preserved safely. With a state-of-the-art visitor management system all data gets stored without disruption.
Reporting
All data gathered from check-in and out, and third-party interaction are used for a myriad of purposes. All reports shed light on performance and allow streamlining operations.
Cost Effectiveness
No longer will you have to spend endless hours at the reception desk, rather focus on revenue-generating activities. Say goodbye to multitasking and ensure more productivity.
How Convex vZit empowers your specific industry?
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Streamline patient check-in:
Reduce wait times and improve patient satisfaction with contactless registration and pre-filled forms using our healthcare visitor management system.
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Enhance patient safety:
Track patient movement and ensure staff awareness for a secure and controlled environment.
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Manage appointments efficiently:
Schedule appointments online and send automated reminders to streamline visitor flow.
Why choose us?
Expert team competency
Our experienced and skilled team of Visitor Management System (VMS) in Dubai, UAE is dedicated to offer end-to-end support by roping in innovative solutions ensuring to build a seamless tailored for you.
Advanced infrastructure
With reliable infrastructure, guaranteeing high performance, scalability, and security for all your visitor management requirements is our responsibility.
In-depth knowledge of tools
By leveraging cutting-edge tools and proven tech stacks we offer state-of-the-art solutions, by continuously updating and meeting the latest industry standards.
Customized Solution
Our customizable platform allows you can tailor the system, accordingly, ensuring it fits perfectly with your organization's processes and policies.
Proven Track Record
With a robust track record of successful implementations, we have earned the trust of our clients across various industries, reflecting our commitment to excellence and customer satisfaction.
Comprehensive Support
Our 360-degree support from initial set-up to ongoing maintenance ensures visitor management system remains top-notch and efficient 24/7.
FAQ
What is a Visitor Management System?
Visitor Management system is a standard process to handle guests/visitors, visiting a particular organization. The key objective is to regulate and keep an eye on the visitor sign-in, registration and check-out process. VMS allows business establishments to capture every practical scenario like registering name, contact details, purpose of visit, arrival notification, and host acceptance. All of these are unique to an organization's specific facility.
Why Visitor Management is Important?
Managing incoming visitors is the first line of interaction with individuals entering the premises. Thereby, ensuring that the safety and security of the facilities remain the priority. It is inevitable to effectively manage visitors' presence from the time they enter the facility till they check out. By roping in VMS, a business establishment can protect the employees, visitors and other physical assets. Moreover, having a proper Visitor Management system offers maximum efficiency and a positive experience for everyone entering the establishment.
What is an example of managing the incoming visitor check-in process?
VMS for every organization shares a common goal. This is something that makes managing visitors in your facility or building as easy and efficient as possible.
Can a visitor management system adapt to different company sizes and industries?
VMS is designed to be adaptable, catering to diverse company sizes and industries. The adaptability ensures that the requirements of each organisation do not just meet the expectations. We go beyond adaptability. It is designed to be versatile and highly customizable.
How does a Visitor Management System contribute to productivity within a workforce?
The visitor software concept is based on the idea of automating the VMS process to improve security and decrease manual labour. The software includes features like visitor-pre-registration, check-in & check-out process along with badge printing, ID scanning and host notification. Depending on tech-stack advancement utilized by your service provider. It also includes features like real-time reporting, data analysis and custom branding.
Do Visitor Management Apps Integrate with other system?
Not all visitor management system offers integration, but a lot do, ensuring you get the opportunity to streamline visitor-check-in and data collection with lot of existing process. You can sync your VMS to the customer relationship management (CRM) system, scheduling apps, communication system and more.
Can I print a label for each visitor?
It can be done by setting up a label printer while using the Sitepass Kiosk. It enables you print a pass for the respective visitors, team members and contractors entering the facility. The label will include the photo, full name, employer, other details like attendance, host and a QR code that are used for quick checkout.
How Does a Visitor Receive a Pre-Approved Digital Badge with a Visitor Management System?
A pre-approved digital badge or pass is sent to a visitor through mail or SMS. It contains a QR code that becomes active after the visitor fills up all the details relating to the visit. Once at the site, all the visitors undergo a scan of the QR code at the check-in kiosk. The scanning activates the pass and notifies the host.
How To Use the Touchless Check-In Process at a VMS Kiosk?
To use a touchless check-in process, individuals need a mobile phone with data connection. They can scan QR code displayed on the Kiosk and go to the link when prompted. All the users need to do is complete the flow to check in to get an app or digital badge and get the host notified.