Significance of Visitor Management in Manufacturing Facilities

A manufacturing business has a range of daily activities going on inside the premises. These businesses maintain a rigid security protocol and need a qualified workforce to conduct operational activities. At present, manufacturing businesses are overwhelmed with the introduction of technologies like robotics, IoT, visitor management software, and more. However, these businesses can make a solid framework and improve safety and operation efficiency by integrating technology. The front desk of a manufacturing business forms an important part of the business and needs to be safeguarded and this is where the need for a visitor management system comes in. Introducing a visitor management system not only automates the process of visitation but also improves business efficiency.

In this blog, we will talk about the importance of visitor management in manufacturing facilities.

Features of Visitor Management for Manufacturing Facilities

A visitor management system in a manufacturing facility helps the business control access to the manufacturing plant by screening visitors as they arrive. Let’s have a look at the various features of visitor management in manufacturing facilities-

• Paperless Process Visitor management solution for manufacturing industry allows a paperless process for visitor check-in and check-out by automating the entire process.

• Visibility The dashboard of a visitor management system gives real-time visibility into the whereabouts of the guests which the business facility.

• Pre-registration VMS allows preregistering guests, ensuring visitors have a hassle-free experience when visiting the business facility.

• Evacuation Ready Visitor management in manufacturing facilities also helps in sending immediate notifications when an emergency arises for easy evacuation. It also provides visibility of real-time headcount of the number of people inside the premises.

• Automatic Notification A visitor management system in a manufacturing business can provide automatic notification to a concerned employee or the host as a visitor arrives. This allows them to assist the visitor immediately without having to wait.

Uses of a Visitor Management System in Manufacturing Facilities

Visitor management solution for manufacturing industry has a significant impact on streamlining visitation, ensuring safety, and improving efficiency. Here are the various ways how visitor management can ease out several processes-

1. Pre-Registering Visitors

A VMS solution allowing manufacturing businesses to send invitations to guests, take an account of the guest information and purpose, confirming their appointments. By following a preregistration process, businesses can put a limit on the number of visitors on a particular day or for a certain period. This also allows business employees to make documents and other necessary preparations that will be required when the pre-invited guest arrives,

2. Obtaining Forms Like Health Declaration and Other Forms

A visitor Management system in manufacturing facilities allows streaming of the collection of various health declaration and data privacy consent forms. As per international protocols, it is necessary to get the consent of individuals before obtaining their information. A visitor management solution for manufacturing industry can automate the process of obtaining customer information and consent by providing visitors with an automated health questionnaire. It can also be used to collect e-signatures from companies, making sure that the visitors have provided correct information.

3. Simplified Entry and Access Control

A manufacturing business can secure systems using badges, cards, or facial recognition. These features can be integrated to work with a visitor management system. Visitor management in manufacturing facilities can also be integrated with access control. After knowing the purpose of a visit, businesses can prevent access of guests to specific floors, elevators, or rooms. As a visitor checks in, a company representative takes him or her to the right office or room. An effective visitor management system will also allow programming access to expire after the meeting ends.

4. Faster Deployment at Specific Points of the Premises

A manufacturing facility is likely to have several entry and exit points for the visitor management solution for manufacturing industry to cover. The business can choose to deploy VMS to several entry and exit points. This will allow the facility to regulate the entry and exists used for different purposes like deliveries, VIPS, Job applicants, and so on.

5. Prevent Overwhelming Your Employees

When a new technology is introduced in a business, employees take time to learn about it. As the visitor management for a manufacturing facility is integrated, employees will no longer have to worry about the amount of information they need to process. All the data and information that the receptionist or the IT team has to process traditionally, will be automatically stored in the visitor management system. This will also free them from repetitive tasks like scheduling appointments, collecting information, and so on.

6. Faster and Appropriate Report Generation

Manufacturing industries have strict health protocol applications. Thus, information on the visitors is not only used for security purposes but also for tracing contracts as the need arises. With the use of visitor management for manufacturing facilities, businesses can generate a details report of the areas accessed by the visitors during their appointment within a few seconds. This allows manufacturing businesses to enhance their security, ensuring the safety of both the premises and the operations.

7. Easy Compliance with Various Industry Requirements

The national and international health declaration and data privacy regulations need companies to be careful when managing the information of the customer. The companies might also have to delete certain information at particular times.

Health guidelines keep changing, so a visitor management solution can easily adapt to the changing guidelines to keep guests and visitors safe.

Conclusion

Thus, using visitor management in manufacturing facilities provides various advantages like digitizing the management of data and allowing strategic visitor handling. Integrating a good VMS solution for a business not only improves visitor experience but also allows the business to comply with international health and safety standards.

If you are a manufacturing business planning to welcome innovation in managing visitors, choose ConvexSol to provide you with a high-end visitor management solution for manufacturing industry. To learn more about how VMS improves workplace security, visit our website today.