Enhancing Hospital Security and Efficiency with Visitor Management System

The market size of the visitor management system is expected to grow at a CAGR of 16.91% within 2022 to 2027. The market size is forecast to increase by USD 1,560.36 million.

Growth of Visitor Management System

Several factors are responsible for the growth of the market including the increase of security in numerous organizations.

At the same time the ever-increasing demand for contactless solutions post-pandemic has allowed organization adopt VMS.

Not to forget the growing focus to improve visitor experience at an establishment is becoming extremely significant. All these factors have contributed expressively towards the growth of visitor management.

A visitor management system in Dubai is a device that helps monitor the movement of visitors within the facility. It offers top-notch security to the employees. It has maximum control over visitor mobility in various industry verticals.

Visitor Management and Hospitals

• Hospital facilities are not lagging and there has been a sharp rise in using this innovative mechanism in hospitals and medical establishments.
• As we know medical facilities and hospitals should always have a welcoming gesture as they offer public service and turning anyone away is unethical.
• A hospital receives a humongous amount of traffic day in and day out. Patients getting admitted, patients visiting the OPD, family and peer groups visiting the ailing patients.
• Vendors and salespersons coming in and out. Doctors and nurses taking charge.
• The list is endless and monitoring the entire influx is challenging.
• The plethora of individuals pose a security threat to the hospital and the employees ranging from theft of supplies to violence.
• At the same time, patient privacy issues are also to be dealt with and hospitals need to ensure that the campus is free from unauthorized access and unforeseen circumstances.
• The contemporary hospital visitor management system software offers a great impetus to ensuring efficient protocol.
• It leverages security without compromising the welcoming gesture.

Need for Visitor Management System in Hospitals: Challenges Faced

Hospitals and medical facilities receive heavy traffic every day.

The need for patient satisfaction and transformation to patient-centric care has allowed hospitals to become sympathetic. But the compassion has raised concerns for the safety of individuals, property and patients in a medical facility.

Maximum hospitals used paper-based visitor logs and Excel sheets, handwritten guest badges, pass to manage visitor inflow.

It is needless to say manoeuvring the entire task is a cumbersome and time-consuming process but also compromises the breach of security within the organization.

At the same time, there is an increased need to meet varied laws and policies mandated by the authorities and other institutions at the administrative level.

Paper-based manual logs and laboring approaches to managing visitors do not always go well in this age and fall short of offering maximum security.

With so many facilities being accessed by the visitors, it is onerous to keep track of them. The badges hospitals offer can easily be imitated and the unauthorized individual can gain entry in the restricted zones. You cannot track the visitors to locate where they are roaming on the premises.

Need for Reliable Healthcare Visitor Management System

Off late clinics and hospitals have moved to an automated software-based visitor management solution. It takes care of the entire visitor management process.

Everything manoeuvring process is done through computers and tablets. It is a much easier and user-friendly option.

It is used to automate the process, verify identification and maintain a database of visitors. It does not need any human intervention.

It lets the staff concentrate on serving the patient and attending to the family of the patient while the automated system allows making sure authorized individuals get access to the units.

The centralized visitor management system for office allows for streamlining the visitor-related process. It focuses on areas like identification, access control, and registration and leverages the overall healthcare security level.

Advantages of Implementing Electronic Visitor Management System:

1. Quick and Easy Check-in Gone are the days of paper visitor logs, spilt inks and illegible handwriting. The healthcare visitor management system can record all guest information with ease.

It cannot be tampered with by anyone. If you can, there are chances to set up self-kiosks allowing visitors can use to sign in themselves.

A manual check-in will take almost 5 minutes, on the contrary with VMS software it can be done in less than 20 seconds.

2. Pre-Registration If you are aware that a visitor is coming, you can enter the information about the guest in your hospital visitor management system.

As the guest arrives, he only scans his ID or enters his name and the entire process is taken care of automatically saving time and increasing the level of guest satisfaction.

3. Ensuring Compliance

Healthcare organizations need guests to sign various legal documents or any other agreement to gain access to the premises.

The visitor management system for office can present the documents and then capture the digital signature and it automatically saves time.

4. Scan and Verify Identification

The visitor management solution can be set forth with a camera to scan the ID cards issued by authorities and government bodies like licenses drivers and passports.

The information from the ID card is entered directly into the database and stored in the cloud effortlessly without any manual effort.

The camera is used for visual identification by matching stored images in the respective system and issuing an alert in case of blacklisted or any unauthorized access.

5. Issue Tamper Proof Visitor Badge

Paper visitor passes, and badges can be copied and are tampered at times with compromising the security of the enterprise.

With a visitor management system at your facility, it can be linked to a printer to create professional and tamper-proof badges.

The iPad or computer loaded with the VMS app will capture the images of the respective visitor and also fetch the other credentials.

It then prints them out on the visitor badge with additional information about the patient or the guest they are visiting, duration of stay and employee host.

6. Facilitate Evacuation and Emergency Response

The enterprise visitor management system database holds information about every single visitor who walks into the hospital.

You can get an idea of who they are visiting, where they are at the current moment and how long they are going to be there.

It allows the emergency team and security team to locate and account for every visitor needing to be rescued and evacuated.

All you can do is create an evacuation list based on the database and work out the plan of emergency.

Implementation of Reliable Digital Hospital Management System

If you are willing to increase security and decrease costs the best visitor management system is something you are looking for in your healthcare facility.

You cannot go on to compromise the level of security and safety for the patients and it depends on you to adopt the optimistic steps.

All you need is a feature-laden, user-friendly hospital visitor management system.

With ConvexSol, you get a unique solution having the ability to customize the VMS according to the needs and priority of the medical facility.